Nothing Succeeds like a Well Planned Event

Planning an Event?

At sometime or other we have all organized a party and we know what a big task it is. The second time we wanted to throw a party, we felt there should be someone to share the responsibility. And that's where an event planning coordinator comes in. Click here to know about Asia's leading event planning coordinator.

An event planning coordinator organizes and manages the entire show for us. Whether it is planning for a wedding party, birthday event, a theme party or even corporate events, trade fairs, and conferences - in fact anything that demands smart presentation and marketing communication needs an event planning coordinator.

An event planning coordinator is someone who understands the event theme, and is successful in creating the proper ambience to make the event a success. The coordinator must therefore be a thorough juggler of various tasks at the same time, and must also be very resourceful. Contacts with vendors, contractors, local authorities (if the event is local), government rules and regulations, in some cases international laws (if the event is global) should be among his powerful resources.

What You Seek from Your Event Planning Coordinator

The event planning coordinator must be creative. We all desire a unique touch in the arrangements for our wedding party and that unique idea is created by the event planning coordinator. You are hosting your son's first birthday party and would like to make it a memorable one; you need to get in touch with a creative and professional event planning coordinator.

Preparing invitations in attractive formats or arranging for attractive return gifts, or say creating an absolutely new dish for the birthday dinner, or even decorating the venue in a unique way, all require a flare of creativity. Even the invitation for your birthday party should be special - maybe you would like it to carry a picture of a candle and be decorated with chocolates!

How Details make a Difference

Perhaps the most important attribute of a professional event planning coordinator is having an eye for detail. Small details can totally change the atmosphere of an event.

A friend of mine once had a nice experience. She was invited to attend an event promotion campaign prohibiting smoking of cigarettes. She went through the 'walking zone' to reach the main venue and came out totally disgusted, for she was coughing and could not see anything in the main area. She was about to complain when she noticed a sign saying "That's what you do to our world when you smoke. You puff out poisonous gas and do not let us see enough of this god- gifted world, for we die young" - the sign carried a picture of a foetus.

My friend still says that the entire event could have been successful even without any speeches or lectures, just because of that small 'walking zone'. The event planning coordinator was successful in creating an ambience, which irritated both smokers and non-smokers. These details are the examples of an intelligent event planning coordinator. Register Now to experience a spectacular event!

What it takes to plan an event

Lots of ideas, practical sense, an understanding of nature and of course working within the client's budget are some of the requisite criteria which every event planning coordinator must possess. If the client is very strict in specifying Dos and Don'ts, then the coordinator does not have much scope. Otherwise, he has a free hand in making the event a success.

Energy and good communication skills are also required. Most coordinators have to work overnight just before the event, checking out all the minute details, ensuring that all the deadlines are met, and customizing certain elements of the event for the client and his special guests.

It takes leadership capability for an event planning coordinator to host an event. Usually, he will choose his own team of support personnel, such as chefs, decorators, dress providers, supporting hosts or hostesses etc. The coordinator needs to direct all of his team members to function smoothly, as if they are part of the client's own organization. This seamless result is the ultimate objective of a successful event planning coordinator.

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